What a management agreement should actually cover
Last reviewed: September 3, 2026.
The five clauses that matter
| Clause | What it should say | What to watch for |
|---|---|---|
| Scope of services | Exactly what the operator handles: guest care, cleaning, maintenance, reporting | “Management” with no list attached |
| Money flow | Who collects, what is settled before you’re paid, and when the net arrives | Vague timing, or your money passing through accounts the contract doesn’t describe |
| Costs | Which costs are the operator’s and which are passed through, and at what price | Pass-through costs with a markup added on top |
| Term | A defined start and end date | Auto-renewals you never agreed to |
| Exit | How the agreement ends, and what happens to bookings already on the calendar | Exit clauses that leave guests, and your reputation, in limbo |
How it works at Luvilla
1. Walkthrough. We visit the home in West Vancouver, talk through how it would run, and put the terms on paper. No obligation at this stage.
2. Agreement. One document covers all five clauses above. You keep ownership and final say over your home. We operate it: furnished accommodation for short, mid, and extended stays.
3. First cycle. We collect the booking revenue first, settle every cost and our fee before anything moves, and send your net amount on the 20th of each month, with a full statement.
What we put in ours
Our agreement runs on a revenue share. When the home earns, we earn, and the incentive points the same direction as yours. Costs pass through at cost, with no markup. The term has a clean end date, and the way out is written into the document, not negotiated later. We’d rather lose a signing than win one on a clause an owner didn’t read.
Frequently asked questions
What should a property management agreement include?
Five things in writing: the scope of services, how money is collected and paid out, which costs are yours and which are the operator’s, the length of the term, and how the agreement ends.
How does the money flow work?
We collect the booking revenue first. Every cost and our fee is settled before anything is sent, and the net amount reaches your account on the 20th of each month with a full statement.
Do I lose control of my home?
No. You keep ownership and final say. The agreement covers operations: guests, cleaning, maintenance, and reporting.
Are expenses marked up?
Not in ours. Costs pass through at cost, and the statement shows them line by line.
How long is the term?
It has a defined start and end date, agreed before signing. It doesn’t renew by itself.
Can I see a sample agreement before committing?
Yes. Walk through it with us before any decision. Start with an earnings estimate, or call and we’ll set a time.
Curious what your home could earn under an agreement like this?
See your range: start an earnings estimate. Or talk it through first.
Luvilla sales team 604-712-8002 · sales@luvilla.com
More on how we work with owners: what we do and West Vancouver.
Luvilla. Hospitality operations and furnished accommodation. Operating since 2017, West Vancouver and the North Shore.